Encanto Canyon II Homeowners Association
Board of Directors Meeting
Minutes
Date: July 20, 2010
Time: 6:00
Location: Dusenberry-River Library
CALL TO ORDER @ 6:25 p.m. by Steve Sousa. Steve distributed Agenda and HOA Board Member Duties.
ROLL CALL
Officers Present: Steve Sousa, Chuck Williams, Christine Ayers, Michele Barry
Officers Absent: Scott Goldman
Homeowners Present: None
QUORUM
A quorum was present to conduct an official meeting
APPROVAL OF MINUTES
Motion made by Michele to approve the Minutes of the June 15, 2010 Board meeting as submitted. Motion passed unanimously.
NEW BUSINESS
Christine requested copies of active contracts for Complete Landscaping & Waste Management from Steve Sousa. Steve agreed he will provide copies of contracts.
Motion made for Chuck to head Architecture/Landscape committee by Michele, second by Christine. Motion passed unanimously by members present.
Motion made by Steve, second by Chuck for Board to operate with 7 members. Motion passed unanimously by members present. Announcement to be made at next meeting regarding available seats.
Board discussed to abstain from involvement in neighbor disputes.
Steve presented $1522 quote he obtained from Complete Landscaping for landscape improvements for Sunrise Entrance. Christine agreed we have available funding for project. Motion set forth by Steve for Sunrise Entrance improvements. Motion passed unanimously by members present.
Discussion regarding needing a storage unit for the HOA documents. Steve asked Michele to contact Sabino Canyon Self Storage for rates.
Reviewed and discussed HOA Board Member Duties.
Motion made by Christine to discontinue compilations as board issues detailed financial reports that is sufficient for Board and the members of the community. Motion passed unanimously by members present.
Christine discussed Accounts Receivable Aging report with board members. Nine homeowners are late with quarterly dues and late fee invoices have been mailed to these homeowners. No liens against properties to be placed at this time.
OLD BUSINESS
Dr. Higgins 7858 E Elk Creek Rd - Proposal for Reorganization of Board Role. Steve has yet to hear from lawyer regarding document.
NEXT MEETING
Quarterly - August 11, 2010
6:00p.m.
Dusenberry-River Library
ADJOURNMENT @ 7:45 p.m. by Steve Sousa.
Additional notations:
Architectural Improvement Application for paint submitted by Maunik Patel 7866 E Elk Creek on July 11 was voted on by email by Board on July 12, 2010, passed by 4-1 vote.
