ENCANTO CANYON
Meeting Minutes
April 16, 2010 (Friday)
Opening:
The special meeting of the Encanto Canyon II HOA was called to order at 5:00 PM on 04/16/2010 in 7816 E. Elk Creek Road (Christine Ayers residence) by Steve Sousa.
Present:
1. Board Members: Steve Sousa; Christine Ayers;
2. A few unexpected homeowners were asked to attend by Carol Smith
Start:
1. General discussion took place between a few homeowners and board members (5:00 PM to 5:40 PM).
2. Board members (special) meeting started at 5:45 PM by Steve Sousa.
A. Approval of Agenda
1. Dunn-Edwards multi-color 12-choice palette paint for Spanish/Mediterranean style homes (includes one tone, two tones, three tones) was newly approved by all board members.
2. New Architectural forms are approved by all board members.
3. New contract with Complete Landscaping was approved by all board members. 1st Phase (area1) of landscaping on
4. Matt McCune (exterior paint) proposal; Robert & Frances Spencer (exterior paint) proposal was approved by all board members.
B. Approval of Minutes
1. No meeting minutes of the previous meeting were distributed for approval.
2. 04/16/2010 agenda distributed.
C. Open Issues / New Business
1. A few homeowners were present to raise concern regarding management company changes; new multi-color palette; current board governance; and other generic community concerns. Issues were addressed by Steve Sousa along with other board members.
2. Arizona Pest Control Co. started process exterminating rats on
3. Landscaping Proposals – 6 bids received were discussed in detail with each proposal including the positive and negative factors. Complete Landscaping proposal was chosen.
4. Exterior Painting of homes was discussed by eliminating brown paint palette. The Board approved keeping original Pulte color scheme, and bringing in Dunn-Edwards multi-color palettes for Spanish/Mediterranean style homes. Written proposals are required by each homeowners for any exterior alterations.
5. A bulky pickup date (1 day per year) will be chosen later in a year, since most homeowners have already done their spring cleaning. Steve Sousa will be finding out more details of what things can be picked-up. A list will be compiled from Waste Management by Steve Sousa and passed on to homeowners.
6. Meeting minutes are going to be posted on Ann Day’s website. More details of this to be provided by Steve Sousa.
7. Board members discussed issue/concern of getting sued by homeowner or someone external to community. HOA is protected by insurance per Steve Sousa and Christine Ayers.
8. Discussed operating and reserve accounts dollar amounts in relation to landscaping bids. Accounts have sufficient funds to initiate service by Complete Landscaping – phase1 (area1) of landscaping per Treasurer Christine Ayers.
9. Waste Management contract briefed by Steve Sousa.
10. A suggestion by
11. Suggestion to review and modify/add by-laws to meet current activities. An existing by-laws copy was provided by Steve Sousa.
12. Board members came up with idea of having an architectural committee.
13. Board members should take turns to check landscaping/yards of homes for property upkeep.
14. Board is going to have executive/special meetings in-addition to quarterly/general meetings per needs.
E. Agenda for Next Meeting
1. Next meeting agenda will be presented during that meeting.
Adjournment:
Meeting was adjourned at 7:00 PM by Christine Ayers. The next general meeting will be at 6:00 PM on May 18, 2010 in Dusenberry River Branch Library (reserved room).
Minutes submitted by:
Approved by: Awaiting Board Members Approval
