Encanto Canyon II Scoop June 2010 Newsletter

 

HOA Quarterly Meeting Minutes 5/18/2010

ENCANTO CANYON II HOMEOWNERS ASSOCIATION

Meeting Minutes
May 18, 2010 (Tuesday)

Opening:

The regular meeting of the Encanto Canyon II HOA was called to order at 6:00 PM on 05/18/2010 in Dusenberry River Library Conf Room by Steve Sousa. 

Present:

1.  Board Members: Steve Sousa; Christine Ayers; Carol Smith; Chuck Williams; Ron Gonzalez, Maunik Patel

2.  A total of 23 homeowners present

Start:

1.  US Census Bureau representative Gale gave short presentation (5:55 PM to 6:04 PM)

2.  Board members meeting started at 6:05 PM by Steve Sousa.

A.  Approval of Agenda

1.  For late payment of HOA dues, or not paying at all; a solution was formed such that an increase fine for late payment of quarterly dues to $15.00 late fee, or 10% of total overdue amount, which ever is greater (ARS 33) quarterly is approved by all board members and homeowners present.

B.  Approval of Minutes

1.  Previous meeting were approved.

2.  05/18/2010 agenda distributed.

C.  Open Issues / New Business

1.  Violation and fines schedule amendment discussed. 

2.  Violation letter template discussed and will follow legal process.

3.  General board email got created; blog got created to post meeting minutes.

4.  Waste Management will not be picking up trash on Tuesday due to re-routing schedule.

5.  Christine Ayers presented budget details (Jan-Dec2010); profit & loss budget overview (2010); profit & loss forecast overview (2011); explained in detail what action was taken as well as planned action to balanced the budget deficit that left HOA in negative.  Overall, a positive bottom line in relation to budget is maintained was presented by Christine Ayers as part of her Treasurer Proposal.

6.  Towards the end of meeting, some homeowners made racist discriminatory comments to Steve Sousa, and was witnessed by many at the meeting.  This is not an acceptable behavioral conduct for HOA meetings. 

E.  Agenda for Next Meeting

1.  Next meeting agenda will be presented during that meeting.

Adjournment:

Meeting was adjourned at 8:00 PM by Christine Ayers. The next general meeting will be scheduled once date is confirmed by Steve Sousa.

Minutes submitted by:                           Maunik Patel

Approved by:                                       Awaiting Board Members Approval